Duties

Description of Duties (from the national by laws)

National President

The National President shall preside at all national conventions, call all special meetings, enforce a due observance of the national constitution and by laws, give strategic direction for the sorority, provide training for the National Executive Board, serve as the sorority spokesperson, appoint all committees not otherwise provided for, and to serve as ex-officio member of such committees, to approve any unforeseen expenses, preside over all President's Council meetings, appoint a financial review committee to perform an annual review of the national books and records and to perform other duties as this office may require.

The President-Elect shall shadow the President for one year prior to the start of their term; participate in the national policy decisions. The President-Elect may serve concurrently with another office.

Vice President Business Operations

The Vice President of Business Operations shall set policy for business activities.  This officer shall supervise the financial review committee, convention coordinator, awards chair, and constitutional revisions committee chair.  She will serve as the NEB liaison to the financial advisor and legal advisor.  This officer shall also oversee the service program of the sorority.

Vice President of Administration

The Vice President of Administration shall carry out such duties as prescribed by the National Executive Board.  It shall also be the duty of this officer to keep an accurate record of the proceedings of all national organization meetings and to keep an accurate database of all past and current members.  This officer shall head the Nominating Committee and be responsible for correspondence within the sorority, as well as keeping the permanent records updated. In addition, she will also provide addresses for mailing of national publications and provide information to any active chapter, alumnae chapter, or national officer.  She will receive the Membership Status Report Form and update members’ addresses each semester.  She shall receive the Dues Transmittal Form and payment for national dues from each chapter each semester.  After confirming that the amount of dues submitted ties to the membership information submitted on the Member Status Report Form and noting the check number and postmark date, she will forward the checks and a copy of the Dues Transmittal Form to the Vice President of Finance.  

Vice President of Communications

The Vice President of Communications develops and oversees a comprehensive public relations and marketing plan for the sorority.  Working with the National President, Vice President of Expansions, and Vice President of Alumnae Relations, the Vice President of Communications is responsible for presenting a consistent and professional image in all sorority publicity and external communications.  This officer solicits, assigns, collects, approves, composes and/or edits writing for all national electronic and print media.  This also includes acquiring and serving as liaison with vendors providing services such as advertising, photography, layout, mailing fulfillment, printing, and web publishing.  The Vice President of Communications assists local chapter and colony publicity when requested.  

Vice President Alumnae Relations

The Vice President of Alumnae Relations shall give strategic vision for the alumnae network, serve as chairman of and provide training to the District Alumnae Advisors.  The Vice President of Alumnae Relations shall also preside over the alumnae liaison council, consisting of active chapter secretaries and alumnae chapter presidents.  The Vice President of Alumnae Relations shall also plan an “alumnae track” for the national convention.  This track shall include sisterhood activities and workshops geared toward the interest of our alumnae.  

Vice President Leadership Development

The Vice president of Leadership Development shall set policy, appoint, and supervise the Traveling Leadership Consultant network, provide the visionary leadership and skill development for the Traveling Leadership Consultant network, provide the content for the workshops the Traveling Leadership Consultants present at the chapter or district levels and at convention.

Vice President of Expansions

The Vice President of Expansions shall coordinate and plan for the expansion of the sorority at the undergraduate level.  She shall receive payment of all colonization fees. She shall prepare an accurate and detail accounting of these fees and submit all collections directly to the Vice President of Finance for deposit.

Vice President of Advancement Planning

The Vice President of Advancement Planning shall develop the vision for fundraising strategies related to the omega phi alpha foundation, develop disbursal strategies and policies for the omega phi alpha foundation, supervise the implementation of those strategies, supervise the ongoing research for recruitment and management of the fundraising consultants.  

National Membership Director

The National Membership Director shall oversee all chapter-pledging programs and assist local membership directors in pledge recruitment and pledging procedures.  It will be her duty to provide each chapter with weekly quizzes and a national test study guide to be used at each chapter's discretion.  She shall provide this information to the chapters at the beginning of each school year, should changes occur.  She shall receive the summary results of each pledge class and shall forward the names of all members who shall be admitted for active status to the Executive Secretary.  In addition, she will send written confirmation of eligibility of active status within one week after receipt of the pledge summary.  She shall also forward, to the Executive Secretary, the roster forms detailing the permanent addresses of any pledges.  She shall track the progress of all pledges through the receipt of the pledge summary form. The Membership Director shall notify each new member personally of the rights and privileges of lifetime membership by mailing active pins and membership certificates after confirmation of fulfillment of the pledge requirements. In addition, she shall include an explanation of the circumstances under which those rights and privileges can be forfeited.  The Membership Director shall chair the national membership council.”  

Vice President Finance

The Vice President of Finance shall present the financial statements, including a balance sheet, statement of revenue and expenses and a budget statement, for the national organization at the national convention.  This officer shall record and deposit all monies and shall record and make all authorized disbursements for the national organization.  She shall provide back-up files for all the sorority's financial information to the National Executive Secretary, including (but not limited to) a full back-up of the accounting system files and any other files maintained with sorority financial information.  She shall reconcile the bank account(s) of the sorority monthly and submit a copy of the reconciliation along with system reports to another national officer for review.  This officer shall chair the budget committee and present the annual operating budget for approval at convention, as well as prepare all returns required by the Internal Revenue Service.  The return(s) shall be prepared by the individual who closes the books for the fiscal year and prepares the financial statements.

 

[Back to Elections]   [Back to Leadership Contacts] 

[ Back to Main Page ]